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Exhibitor Information

Thank you for your interest in exhibiting at WATESOL 2017! Your professional services provide a valuable resource for the attendees, and we are excited to include you in the program.

Overview

The Exhibitors’ Hall was selected to give you ample space for your displays. It is a large room designated for exhibitors’ booths and will be the location of an afternoon poster session and snack break. We invite you to visit the website www.watesol.org to see additional information about our organization and the conference.

Register as an Exhibitor

Exhibitors’ Packages

We offer a variety of Exhibitor Packages to meet your needs. If you have any questions, please contact us at watesolvp@gmail.com.

Plan Prices

Jun 1 – Aug 7

Aug 8 – Sep 7

Sep 8 – Sep 22

Gold

$750

$775

$800

Silver

$525

$550

$575

Bronze

$425

$450

$475

Basic

$300

$325

$350

Table Only

$250

$275

$300

# of Reps

2

2

2

1

1

# of Tables

2

1

1

1

1

Listed in program

Identified as Gold Supporter w/ corporate logo (color)

Identified as Silver Supporter w/ corporate logo (color)

Identified as Bronze Supporter

Identified as Exhibitor

Identified as Exhibitor

Advertising in program

Full-page, color ad

Half-page, color ad

Half-page, color ad

Identified as Exhibitor

Identified as Exhibitor

Advertising on conference website

Identified as Gold Supporter with corporate logo & website link

Identified as Silver Supporter with corporate logo

Identified as Bronze Supporter

Identified as Exhibitor

Identified as Exhibitor

Advertising elsewhere (WATESOL website/app)

Full color logo and link on website through 5/31/18 & mentioned in conference app

Full color logo and link on website through 5/31/18 & mentioned in conference app

None

None

None

Advertising in newsletter

Full-page, color ad (1)

Half-page, color ad (1)

None

None

None

15-minute presentation

At Breakfast

None

None

None

None

45-minute presentation

Yes (morning session guaranteed)

Yes

Yes

Yes

No

AV

standard

standard

standard

standard

None

In keeping with our mission, we aim to ensure that there are adequate presentation slots available to practitioners of the WATESOL community to share best practices and current research.  As such, presentation slots for Exhibitors will be available on a first-come, first-served basis subject to availability.

Purchase an Advertising Package

Advertising Packages

If you would like to advertise in our Conference Program but will not send representatives to the conference, we offer several options. If you have any questions, please contact us at watesolvp@gmail.com. Advertising options are first-come, first-served subject to availability.

 

Product

June 1 –

August 7

August 8 – September 7

September 8 – September 22

Full-page (9x7) color ad in program

$225

$250

$275

Half-page (4.5x7) color ad in program

$150

$175

$200

Website advertising

Price varies by product

Price varies by product

Price varies by product

Company flyers / advertisements in conference folder

Price varies by product

Price varies by product

Price varies by product

 

Date for Exhibitors at Conference:

Saturday, October 7, 2017

Location of Conference:

Historic Trinity Washington University is located at 125 Michigan Avenue NE, Washington, DC; you can find driving directions to campus here.

Location of the Exhibitors’ Hall:

The Exhibitors’ Hall will be in O’Connor Hall, which is located on the first floor of Main Hall.

Parking Information:

Parking is free and you can temporarily park in front of Main Hall to unload. Detailed instructions on parking regulations are found here.

Please note that University policy is as follows: All visitors’ cars are restricted to visitor parking lots and must adhere to published and announced rules and regulations. Illegally parked cars will be towed at the owner’s expense. The UNIVERSITY will not be responsible for damage to vehicles, vandalism, or theft of a vehicle or its contents.”



Exhibitors’ Timeline:

7:15-8:00 am Set up exhibitors’ tables (O’Connor Hall in Main Hall building)
8:00 am Conference registration begins.
3:15-5:00 pm Co-occurring in the exhibitors’ hall is a Snack Hour as well as a Poster & Technology Session. (Presentations also occur.)
 5:00 pm Exhibitors’ portion of the conference concludes with a raffle. If you have items available for the raffle, we are happy to include those.


If you reserved and paid for an exhibitor’s table, you will receive:

  • A table for your materials (please bring your own tablecloth)
  • Access to an electric outlet if you requested one
  • Name badges for representatives for which you registered (this gives all registered exhibitors access to breakfast, lunch, and a coffee break)



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