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Presenter Guidelines

Timing

Electronic Village and poster presentations will take place in the Exhibitor Hall (O’Connor) during Sessions 5 and 6 on Saturday afternoon. Each presenter will be assigned to ONE of these sessions and will be expected to stand by his/her display during that time in order to be available for short, informal discussions while attendees are circulating. This scheduling will allow conference participants to visit the exhibits, network, and share ideas interactively in small groups.

All other presentation types will be scheduled throughout the day on Saturday. Click Schedule for a detailed program of presentations.


8:00-8:45am Registration + Coffee/Breakfast + Exhibitors
8:45-9:00am President’s Welcome + Introduction to Keynote
9:00-9:45am Keynote: Dr. Lourdes Ortega
10:00-10:45am Concurrent Session 1
11:00-11:45am Concurrent Session 2

1:15-2:00pm Concurrent Session 3
2:15-3:00pm Concurrent Session 4
3:15-4:00pm Concurrent Session 5  
4:15-5:00pm Concurrent Session 6  
5:00-5:30pm Closing Ceremony

Audio Visual

For the workshops, practice-oriented presentations, and research-oriented presentations, every presentation room will be equipped with a computer, projector, screen, sound, and Wi-Fi. However, adapters such as VGA connectors will NOT be provided. Therefore, any presenters wishing to use their own laptops instead of the provided computers will need to bring their own adapters.

Electronic Village presenters will each be provided with a table and access to an electrical outlet in the Exhibitor Hall; however, EV presenters will be responsible for bringing their own laptops and any other necessary equipment.

Poster presenters will each be provided with an easel in the Exhibitor Hall and will be welcome to set up their posters upon arrival. Posters will be pinned up to a cork board easel; consider this when selecting the thickness of your paper - a push-pin must be able to go through it.  The recommended size of posters is 3x4 feet.

Presentation Type Descriptions 

Practice-Oriented Presentation (45 minutes):

  • A practical demonstration of teaching techniques, accompanied by a description and rationale
  • 35-40 minutes for the presentation + 5-10 minutes for Q&A (not exceeding the total of 45 minutes)
  • Please note: The expectation is that no more than 10 minutes will be spent explaining the underlying theory and research so that most of the time can be devoted to the demonstration.


Research-Oriented Presentation (45 minutes):

  • An engaging oral presentation of research and/or theory relevant to language learning and/or teaching
  • 35-40 minutes for the presentation + 5-10 minutes for Q&A (not exceeding the total of 45 minutes)
  • Please note: The expectation is that the presenter(s) will use visual support effectively to engage the audience rather than simply reading a scripted presentation of research.

 

Electronic Village Presentation (45 minutes):

  • An informal demonstration to share technology resources such as software, apps, or internet sites
  • Each Electronic Village display will be at a table and should include a sign with the title of the presentation and the name(s) and institutional affiliation(s) of the presenter(s).  
  • Please note: The expectation is that presenters will stand or sit next to their display during an assigned 45-minute slot in order to be available for short, informal discussions while attendees are circulating. 
  • Electronic Village presenters are responsible for bringing their own laptop(s) and other equipment.



Graduate Student Research Presentation (20 minutes):

  • An engaging oral presentation of research and/or theory relevant to language learning and/or teaching
  • 15 minutes for the presentation + 5 minutes for Q&A
  • Graduate students will be placed in pairs, with two students sharing one 45-minute session.
  • Please note: The expectation is that the presenter(s) will use visual support effectively to engage the audience rather than simply reading a scripted presentation of research.

 

Workshop (105 minutes):

  • A carefully structured, practical, hands-on professional development session that provides the audience a chance to practice and interact with the material being presented
  • Workshop facilitators can choose whether to offer a short break in the middle of the session.

 

Poster Presentation (45 minutes):

  • A visually explanatory display allowing for the sharing of professional ideas and feedback between the presenter(s) and attendees
  • Each poster should display the title of the presentation, the name(s) and institutional affiliation(s) of the presenter(s), and very brief text with clearly labeled photos, drawings, graphs, or charts.
  • Please note: Posters can be put up on the easels early on the day of the conference. Presenters will be required to stand next to their poster during an assigned 45-minute slot in order to be available for short, informal discussions while attendees are circulating.



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